Inspections and requests for the record
The inspector asks for the record. You download the months.
Each person's start and finish for every day asked for, the people who have left included, every correction beside the original, and a document number anyone can check.
In short
When the Labour Inspectorate, an employee or their representatives ask for the working-time record, they want each person's start and finish, every day of the period being checked, as a document they can keep. What matters is that the record is reliable: made each day, with every change visible.
In Tiemio each month is one download: a PDF for the whole team or for one person, with every correction listed beside the original. Each document carries a number that anyone can check at tiemio.com/verify, so an edited copy would show.
The morning the letter arrives
09:00
A letter from the Labour Inspectorate
It asks for the working-time record of everyone, for the months being checked. No binders to find, no sheets to collect from the staff room.
09:10
Download the team's timesheets, a month at a time
In Records, choose the month and download the team's timesheets: one PDF with everyone who worked that month, the people who have since left included. Or one person's month, if only they are asked about.
09:20
Read it the way the inspector will
Each day shows its start, finish, breaks and hours worked. A corrected day is marked, and the appendix lists what it was before, what it is now, who asked, who approved and why. A tap made without signal says when it reached Tiemio.
09:30
Hand it over, with a way to check it
Each PDF carries a document number. Anyone who holds a copy, the inspector included, can check at tiemio.com/verify that it is genuine and unchanged, and see whether the company and the employee signed that month.
Weeks later
A former employee asks for their hours
Download that person's months, one PDF each. They can also download their own timesheets in the app, even after leaving: the same record, signed the same way.
Answering a request from paper sheets, and from Tiemio
Paper or a spreadsheet
Filled in by hand, kept in a drawer
- Finding the monthsBinders, boxes, old files
- People who have leftTheir sheets, if anyone kept them
- When it was writtenOften at the end of the week
- A changed timeCrossed out: by whom, and why?
- Showing it is genuineYour word against theirs
With Tiemio
Recorded at each tap, kept four years
- Finding the monthsChoose the month, download
- People who have leftIn the month's PDF, kept four years
- When it was writtenAt each tap, as it happens
- A changed timeBefore and after, who, when, why
- Showing it is genuineA number checked at tiemio.com/verify
What makes the record hold up
The months asked for, in minutes
A PDF per person or for the whole team, with each day's start, finish, breaks and hours, the company's tax ID and the employee's DNI/NIE when given. A spreadsheet of the same month if one is asked for. Each document is signed and checked at tiemio.com/verify.
Corrections that explain themselves
A forgotten Finish work is fixed with a new record, never by overwriting the old one. The timesheet shows both, with the reason, who asked and who approved.
A record that shows any change
Every tap is kept with the time Tiemio received it, never changed or deleted, and linked to the one before. The links are checked every day, so a removed or edited record would show.
Who may ask, and what they may ask for
The same rule for every employer in Spain, from the first employee.
- each employee's start and finish
- Every day
- each employee's start and finish
- kept, and shown on request
- 4 years
- kept, and shown on request
- who may ask: the employee, their representatives, the Inspectorate
- 3
- who may ask: the employee, their representatives, the Inspectorate
- the fine for no record, or a wrong one
- €751–€7,500
- the fine for no record, or a wrong one
The record shows the time each employee starts and finishes work, every day. It is kept for four years and is available to the employees, their legal representatives and the Labour and Social Security Inspectorate (article 34.9 of the Workers' Statute). The law sets no format: paper, a spreadsheet or an app are all allowed.
What it does ask is a reliable record (Court of Justice of the EU, case C-55/18): made each day, and impossible to change afterwards without it showing. An inspector checks overtime, part-time hours and rest periods against it. Not keeping the record, or keeping it wrongly, is a serious infringement (article 7.5 LISOS), fined from €751 to €7,500 (article 40.1.b).
Key point
A record made on the day, with every correction visible beside the original, answers the inspector's questions on its own.
Checked against the law in force on 28 October 2026. This page explains the rules; it is not legal advice.
All the questions about the working-time recordWho must record, what, for how long, the fines, and the digital record that is coming.Questions
Will an inspector accept a PDF from an app?
The law does not require a format, so a PDF is as valid as paper. What an inspector looks at is whether the record is reliable. Each Tiemio timesheet carries a document number they can check at tiemio.com/verify, showing it is genuine and has not been changed since it was issued.
Can I hand over the records of someone who has left?
Yes. Records are kept for four years, also after an employee leaves. The team's timesheet for a month includes everyone who worked that month, and you can download one person's months on their own.
Does a corrected day look bad?
No. People forget to clock out, and a record should show what really happened. What an inspector questions is a record that was overwritten without a trace. In Tiemio the original stays, and the correction says what changed, who asked, who agreed and why.
Can I show the record on my phone during a visit?
Yes. In Records you see each person's days, month by month, and download the timesheet from your phone to share it on the spot.
We have just started with Tiemio. Can it produce the months before?
No. Tiemio holds what was recorded in it, from the first tap. For earlier months, hand over the record you kept then. From the day you start, every month is ready to download.
Also read
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